With more and more new companies popping up in the past couple of years, it’s become essential to move a lot of the management and productivity into computers. There are many long-term cost-saving factors involved, and the chance for human error in paper documents is too much of a risk for growing businesses.
If you’re running a local business you may not need a website because it requires monthly expenses and it’s a bit hard to find a cheap website hosting. Having a website requires also a person or a team to work on increasing your online presence so in a word it needs money and time to manage. If you aren’t thinking to build a website yet but still you want to reach to more customers you should make use of software that are considered essential for every start-up business.
Using digital solutions is mandatory if you want to bring your business into the latest trends. There are thousands of different types of software that big corporations use to manage their business. Most of them are proprietary or extremely specific. Until your business is large enough to hire a development team, here are some essential pieces of software that no business should be without.
Table of Contents
A Company-Wide Operating System
Mixing Apple and Windows computers in your workplace is a bad idea. Not only are there file format incompatibilities, but connectivity and hardware are also an issue. Replacing a fleet of Apple computers is much more expensive and time-consuming than it is upgrading a computer due to how accessible a regular PC is.
However, that doesn’t mean Apple computers shouldn’t be used. They are far more expensive but it’s the go-to choice for creative professionals that are involved with design or music. Consult a software specialist and ensure that your choice of operating system fits your type of business.
An Office Suite
Most companies would be content with using Google’s free cloud software, Google Drive. You can handle just about anything that Microsoft Office can, and it’s completely free. There’s also the added bonus of having everything on the internet. It’s easily accessible to all your employees without the need to use an internal network. They can all collaborate on a document at the same time.
However, Microsoft Office and Apple’s office suite packages can offer more advanced features that aren’t present in Google’s software. Advanced uses such as complex spreadsheets tend to be very slow on Google’s software. Microsoft’s PowerPoint software is also miles ahead of Google Slide, offering far more capabilities and customisation.
Human Resources Software
Managing employees can be done with pen and paper like we used to several decades ago. But it’s far more efficient to use specialised hr software to do all the heavy lifting. Sure, you can just as well use something like a spreadsheet or document to handle it, but sometimes the additional cost warrants the ease of use. It’s also less prone to human errors.
Much like human resources software, managing your accounting with spreadsheets and documents is fine, but the added convenience and features of specialised accounting software make it a breeze to do. You’ll save time and money in the long run, and you’ll make fewer errors. It makes sending invoices easy, managing the payroll simple, and budgeting fun.
Cloud Storage Management
A service such as Dropbox is essential for offices that need to share files between computers inside and outside the office. While an internal network is a great solution for accessing data on hard drives and storage units, cloud storage tends to be cheaper and easier to work with. Having the ability to work from home or on the go is crucial. Cloud storage management software makes it quick and simple.